How to Send and Receive GoDaddy Email From Gmail

Article Reblogged from: http://sparqstreet.com/

There are a few different guides on linking your GoDaddy account with Gmail already around, but I always found them lacking to one degree or another. Here is a comprehensive guide on linking your GoDaddy email account with your Gmail account, so that you can send and receive email from your GoDaddy account via your Gmail account.

“535 Authentication Failed” error – A solution

If you go through these instructions and are getting a ‘535 Error: Authentication Failed’ message, janeOc from the comments posted a solution from GoDaddy tech support that seems to be solving the problem:

  1. Log into your GoDaddy account
  2. Go to Email Control Center (Wordspace control center)
  3. Search for the email address. Look at the Relays column. It is probably blank. It needs to be reset.
  4. Click on the email account to edit it.
  5. Set the ‘SMTP Relays per day’ to 0 and then Save
  6. Set the ‘SMTP Relays per day’ back to 250 and then Save
  7. Wait 30 minutes.
  8. Go back to your Gmail > Settings > Accounts and Import section of Settings, look at the “Send Mail As” section and click “Add another email address that you own.” It should then work.

*We are not affiliated with either Google or GoDaddy, although we use both companies’ products.

Receiving Email

    1. Log into your Gmail account.
    2. Click on the gear at the top right, and then on Settings.Gmail GoDaddy Email Step 2
    3. Click on Accounts and Import.
    4. In the “Check email from other accounts” section, click “Add a POP3 account that you own.”Gmail GoDaddy Email Steps 3 and 4
    5. A window will pop up. Type the email address you want to add, then click “Next Step.” In case it is not obvious, do not enter “bobfrog@sparqstreet.com” in this step or any other step. Enter the email address you are linking to your Gmail account.  Gmail GoDaddy Email Step 5
    6. Fill in the fields on the next page as you see them here.Gmail GoDaddy Email Step 6
      1. Your username is your FULL email address, including the domain (the part after the @ symbol)
      2. The POP server is “pop.secureserver.net”
        • Important: If you’re using cPanel email, user the POP server “p3plcpnl0923.prod.phx3.secureserver.net”.
      3. Use port 995.
      4. Make sure “Leave a copy of retrieved message on the server” is UNCHECKED. If you forget to do this, you will have to manually empty your GoDaddy email account on a regular basis manually or else it will fill up.
      5. Check the “Always use SSL” box.
      6. You should check the “Label incoming message” box so you can easily identify which emails are coming from that address.
      7. Leave “Archive incoming messages” UNCHECKED, unless you have a good reason not to.
      8. Click “Add Account.”

      Sending Email

    7. Back on the Accounts and Import section of Settings, look at the “Send Mail As” section and click “Add another email address that you own.”Gmail GoDaddy Email Step 7
    8. Enter your name and email address. Gmail GoDaddy Email Step 8
      • Ticking the “Treat as an alias” box tells Gmail that this address represents You, and not, say, your boss. Although some people have suggested unchecking this box because it can result in undesired behaviour, I’ve always left it checked and never had any problems.
    9. Fill out these fields as you see here. Of course, use your own email address in place of “bobfrog@sparqstreet.” Gmail GoDaddy Email Step 9
      1. SMTP server is “smtpout.secureserver.net.”
        • Important: If you are using cPanel email, the SMTP server will be “p3plcpnl0923.prod.phx3.secureserver.net”.
        • Update: If you reside in Asia or Europe, Workspace email server names (not cPanel) will be smtpout.asia.secureserver.net and smtpout.europe.secureserver.net respectively.
      2. User name is your ENTIRE email address. That includes your domain name (the part after the @ symbol).
      3. Use port 465.
      4. Use Secured connection using SSL.
      5. Click Add Account.
    10. You should receive an email confirmation to ensure that you actually do own the email address you’re adding. It’ll go to your new (GoDaddy) email address – that’s why we made sure we can receive email from this account before we set up Sending. Follow the instructions to authenticate your account – it should be as simple as clicking a link.

BONUS

Gmail only checks your GoDaddy account every hour or so… maybe longer. For some, this is no big deal. For others, a 1-2 hour delay in being notified of new email is unacceptable. If this is the case for you, here’s a solution.

  1. Log into your GoDaddy email center (Wordspace Control Center).
    • If you’re using cPanel email, you won’t have this option. You’ll have to set up an email forwarder instead, which I won’t get into here.
  2. Click on the email account you’d like to change.Gmail GoDaddy Email Step 11-2
  3. Tick the “Send copy to” and enter your Gmail address, then click save. This will automatically forward any incoming mail to your Gmail account as it arrives. Don’t worry, when Gmail actually checks your account, you won’t wind up with duplicates. It’ll just clear your GoDaddy inbox. Gmail GoDaddy Email Step 11-3

Configuring DNS for your GoDaddy email in cPanel

If your domain isn’t registered in the same account as your hosting or it’s registered elsewhere, use the following DNS records for your cPanel shared hosting account’s Web hosting and email.

NOTE: DNS changes can take up to 48 hours to take effect across the Internet.

Mandatory

Record Type Host Points to
A (Host) @ Your hosting account’s IP address. For more information, see Finding Your Hosting Account’s IP Address.
CNAME www @
CNAME mail @
MX (Mail Exchanger) @ mail.[your domain name], for example mail.coolexample.comNOTE: Use MX Priority 0

You must delete any other MX (Mail Exchanger) entries in the DNS zone file for your email to work. The MX entry listed above should be the only MX entry.

If you have your cPanel site set up on a subdomain (e.g. cpanel.coolexample.com), replace each instance of “@” with your subdomain and use the domain name including the subdomain in the MX record.

If your domain is registered here, you can make these changes through your domain’s DNS manager. For more information, see Managing DNS for Your Domain Names.

Optional

You do not need to add all of these records to your zone file, but doing so will make certain functions work, such as Autodiscovery through Outlook.

Record Type Host Points to/Value
A (Host) admin Your hosting account’s IP address. For more information, see Finding Your Hosting Account’s IP Address.
CNAME autoconfig @
CNAME autoconfig.admin @
CNAME autodiscover @
CNAME autodiscover.admin @
CNAME cpanel @
CNAME ftp @
CNAME mail @
CNAME webdisk @
CNAME webdisk.admin @
CNAME webmail @
CNAME whm @
CNAME www.admin @
TXT @ v=spf1 a mx ptr include:secureserver.net ~all
TXT admin v=spf1 a mx ptr include:secureserver.net ~all
Record Type Service Protocol Name Priority Weight Port Target
SRV _autodiscover _tcp @ 0 0 443 cpanelemaildiscovery.cpanel.net
SRV _autodiscover _tcp admin 0 0 443 cpanelemaildiscovery.cpanel.net

You can also remove the following DNS entries:

CNAMEs — email, imap, pop, and smtp